Stop Guessing Your Profits.
Manage Sales, Stock & Expenses in One Smart App.
Say goodbye to lost paper ledgers, unrecorded supplier costs, and end-of-month tallying stress. LejaSmart gives shop owners, vendors, and accountants instant visibility into cash flow, inventory alerts, and real-time Profit & Loss in KES.
| Time | Item Sold | Qty | Price | Cost | Total | Profit |
|---|---|---|---|---|---|---|
| 14:32 | Maize Flour 2kg (Jogoo) | 6 | KES 210 | KES 175 | KES 1,260 | +KES 210 |
| 14:18 | Cooking Oil 1L (FreshFri) | 3 | KES 340 | KES 280 | KES 1,020 | +KES 180 |
| 13:55 | Sugar 1kg (Kabras) | 10 | KES 160 | KES 138 | KES 1,600 | +KES 220 |
| 13:40 | Fresh Milk 500ml (Brookside) | 8 | KES 65 | KES 52 | KES 520 | +KES 104 |
| Item Name | Supplier | Status | Stock Qty | Reorder Level | Expiry |
|---|---|---|---|---|---|
| Maize Flour 2kg | Unga Ltd | ⚠️ Low Stock (4 left) | 4 bales | 10 bales | 14 Nov 2026 |
| Cooking Oil 1L | Pwani Oil Wholesalers | ✓ In Stock | 32 bottles | 8 bottles | 20 Jan 2027 |
| Fresh Whole Milk | New KCC Dairy | ⏱ Expiring Soon (2d) | 12 packets | 10 packets | 28 Aug 2026 |
| Rice 25kg (Basmati) | Mwea Rice Millers | ✓ In Stock | 18 bags | 5 bags | 15 Mar 2027 |
The Difference Between Lost Profits and Business Growth
See how LejaSmart transforms messy, stressful bookkeeping into an effortless daily habit.
The Traditional Paper Ledger ("Kitabu")
- Lost & Forgotten Expenses: Daily cash spent on casual labor, transport, and lunches slips away unrecorded.
- Stockouts & Spoilage: Fast-moving items run out without notice, while expiring stock goes unnoticed on high shelves.
- Zero Remote Visibility: When you're away from the shop, you have no idea how much money was collected.
- Exhausting Month-End Calculations: Spending entire weekends adding up receipts with a handheld calculator.
- Accountant Disconnect: Accountants receive incomplete notes, causing delayed tax filings and inaccurate books.
The Modern LejaSmart Solution
- Voice-to-Text Expense Logging: Speak your expenses in seconds. Every shilling is categorized with notes and supplier names.
- Automated Reorder & Expiry Alerts: Know exactly when stock is running low and when perishable products near expiration.
- Real-Time Remote Dashboard: Check live shop revenue, expenses, and net profit from your phone wherever you are.
- Instant 1-Second P&L Statements: Filter by day, week, or custom dates to see pure gross profit and net earnings immediately.
- Secure Shop Code Sync: Share a 6-character Shop Code with your accountant for instant, read-only reconciliation.
Everything You Need to Run a Profitable Business
Engineered specifically for retail shops, food kiosks, supermarkets, wholesalers, and multi-branch merchants.
Voice-Powered Expense Entry
Hands dirty or busy serving customers? Just tap the microphone and speak your expense naturally in English or Swahili. The app parses and logs it instantly.
Smart Inventory & Expiry Control
Track quantities, restock dates, suppliers, and reorder levels. Get automatic visual flags when items drop below threshold or approach expiration.
Fast Point-of-Sale & Margins
Record customer sales with speed. LejaSmart compares your unit selling price against your unit cost to show exact profit per product line in real time.
Instant Profit & Loss (P&L)
Generate financial statements with one click. Select any custom date range to see Total Revenue, Cost of Goods Sold, Operating Expenses, and Net Profit.
Role-Based Multi-User Access
Distinct tailored dashboards for Vendors/Cashiers, Accountants, and Business Owners with isolated permission guardrails.
Cloud Persistence & Backup
Powered by reliable PostgreSQL storage. Never worry about dropping your notebook in water or losing phone memory — your numbers are safe forever.
Built for Every Member of Your Business Team
Whether you own the shop, manage the cash counter, or balance the financial books, LejaSmart delivers the exact tools you need.
Total Financial Clarity, Anywhere You Travel
Never rely on verbal summaries or guess what was sold while you were away. Check daily sales, track top-selling products, and monitor expenses across all your operations.
- Aggregated Profit & Loss: View revenue, COGS, and real net profit by date filter.
- Expense Categorization: Spot which suppliers or transport costs are cutting into your margins.
- Multi-Vendor Supervision: See all vendor transactions in one unified view.
Fast, Friction-Free Shift Logging in Seconds
Designed for busy retail environments. Vendors can log new customer sales, record cash expenses with the voice button, and update item stock counts in just a few taps.
- Voice Expense Capture: Speak supplier payments hands-free.
- Stock Watchdog: Instantly check on-hand quantities before accepting large customer orders.
- Speedy Sales Entry: Auto-calculates totals and margins without mental math.
Audit-Ready Ledgers with 6-Digit Shop Code Linking
Stop chasing paper receipts and deciphering handwritten notebooks. Simply link directly to your client's shop using their secure Shop Code and review reconciled ledgers in real time.
- Direct Shop Code Link: Connect to client books with zero tedious CSV manual uploads.
- Reconciled Ledgers: Review categorized expenses, suppliers, and transaction notes.
- Automated P&L Statements: Instant calculations for tax preparation and financial consulting.
SHOP-8842Up and Running in 3 Minutes
No complicated installation or hardware purchases required. Works directly in your phone or PC browser.
Create Your Account
Sign up with your email and shop name in under 30 seconds. Choose your role as an Owner, Vendor, or Accountant.
Record Sales & Expenses
Add your stock items and begin logging daily customer sales. Tap the microphone to record expenses hands-free as cash leaves your register.
Watch Profits Grow
Access real-time Profit & Loss statements, receive stockout warnings, and share your Shop Code with your accountant for seamless audits.
Plans Built for Every Stage of Growth
Start 100% free with no credit card required. Upgrade whenever your business is ready.
Solo Vendor / Starter
Perfect for small kiosks, single-counter shops, and market vendors starting out.
- 1 Shop Location
- Unlimited Sales & Expense Entries
- Up to 50 Inventory Items
- Real-Time Profit & Loss
- Mobile & Desktop Browser Access
Growth Pro
For growing retail shops, mini-supermarkets, and busy store owners.
- Everything in Starter, plus:
- Unlimited Inventory Items
- Voice-to-Text Expense Capture
- Low Stock & Expiry Date Alerts
- Accountant Shop-Code Sync
- Export CSV & Financial Ledgers
- Priority WhatsApp & Phone Support
Multi-Branch Owner
For merchants managing multiple branch locations and wholesale distributors.
- Everything in Growth Pro, plus:
- Up to 5 Branch Shop Locations
- Consolidated Multi-Shop P&L
- Multi-Staff Permissions & Roles
- Custom Supplier Catalog Integration
- Dedicated Onboarding Specialist
Frequently Asked Questions
Everything you need to know about LejaSmart bookkeeping and setup.
No! LejaSmart works right in the web browser of any smartphone, tablet, laptop, or desktop computer. You don't need to purchase dedicated POS hardware, expensive thermal printers, or proprietary terminals.
When you click the "🎙 Speak Expense" button in your dashboard, your browser's speech recognition activates. You can speak naturally in English or Swahili (e.g., "Paid 500 shillings for packaging bags"). The app transcribes the audio, inputs the amount, notes, and assigns the category for instant saving.
When an Owner registers a shop, a unique Shop Code is generated. When your accountant creates an account, they simply input your Shop Code. This gives them secure access to review your expenses, verify vendor logs, and audit your P&L without altering your daily cash register records.
Unlike paper books that can be lost, burnt, or destroyed by rain, your LejaSmart records are safely stored in the cloud in an encrypted PostgreSQL database. If you switch phones or log in from a friend's PC, simply log in with your email and password to access all your business history instantly.
Yes! In the inventory tab, you can set custom reorder minimums and expiry dates for each item. The system automatically highlights low-stock items in amber and approaching expirations in red so you can sell them before they spoil.
Yes, the Starter plan is 100% free forever for single-shop vendors. Growth Pro also comes with a full 14-day free trial with no credit card required so you can test all features risk-free.